Structure the advance
Create tours or events, then manage each date with organized categories, statuses, venue information, tags, and editable fields tailored to live production.
Live-event production management
One place to run the advance for every show.
Advance with Me is built for tour managers, production teams, venues, and invited collaborators who need a clearer way to prepare each date. It turns scattered emails, PDFs, riders, and call sheets into a structured workflow your whole team can follow.
- Organize advances, labor calls, daysheets, and riders in one system
- Reuse templates across a tour or recurring run of dates
- Invite venues and collaborators into only the sections they need
What the app actually does
A production workflow, not just a static document.
Advance with Me is designed around the real moving parts of live-event preparation. It supports the operational work before show day, the collaboration required to gather information, and the outputs people still need to share offline.
Plan the day-of work
Keep labor calls, daysheets, and rider requirements tied to each show instead of spreading that information across separate documents.
Move faster with repeatable systems
Save templates for advance structure, schedule, labor call, and rider details so your team can stay consistent from city to city.
Who it is for
Built for both sides of the advance.
Tour managers and production teams
Keep every show organized, standardize your process across a run of dates, and make sure the information you need is actually collected before the call.
- Centralized show-by-show production data
- Reusable templates and operational consistency
- Status tracking, PDFs, and role-based team collaboration
Venues, local production, and invited collaborators
Contribute the exact information requested without getting dropped into an entire tour system. Access can be limited to only the sections you own.
- Invite-based collaboration
- Section-specific permissions for labor, rider, daysheet, or advance fields
- Cleaner handoff than email threads and attachment chains
Why teams switch
Why teams are adopting Advance with Me
They're done chasing fragmented prep work
Instead of tracking details across inboxes, PDFs, spreadsheets, riders, and text messages, teams are working from one structured source of truth for each show.
They're collecting venue information faster
Uploaded files and tech packs feed AI-assisted autopopulate workflows, helping teams move from raw documents to editable production data in far less time.
They're sharing only what each person needs
Internal teams work across the full event while outside collaborators are invited into specific parts of a single advance with clearly scoped access.
They're still producing the outputs people expect
AWM doesn't fight operational reality. Teams export professional PDFs for advances, labor calls, and daysheets whenever documents still need to be distributed.
How the workflow fits together
From setup to show day
-
1
Create the event and show dates
Start with a tour, festival, one-off, or other event type and add individual advances for each date.
-
2
Apply templates and structure the work
Use reusable templates for the advance, rider, labor call, and daysheet to avoid rebuilding the same system every time.
-
3
Gather information from venues and files
Invite collaborators, upload production documents, and use AI-assisted intake where it helps speed up the review process.
-
4
Finalize operational documents
Update statuses, lock in labor and schedule details, and export polished PDFs for distribution when needed.
Built for the details
What makes it work for live-event teams
Structured production data
Advances are not flat notes; they support categorized fields, attachments, statuses, and show-specific metadata.
Granular permissions
Internal teams and external contributors use different permission models so access can match the job.
Multiple template systems
Advance, rider, labor call, and schedule templates all support repeatable workflows across many dates.
Operational outputs
PDF exports remain part of the workflow for teams that still need to distribute clean documents.
AI where it is useful
Document extraction and autopopulate help teams turn dense venue files into editable information more quickly.
Want to see more?